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No more spreadsheets or receipts in envelopes: every expense arrives read, classified and with its proof.
Built for football clubs and sports organisations
The best way to manage your club’s expense reimbursements
Coaches, team delegates, staff and collaborators just take a photo of the receipt. CCGastos automates the process, calculates mileage and allowances within legal limits and records every expense and payment with full traceability, supporting documents and compliance control. Everything stays organised, verifiable and ready for any tax or labour inspection or audit.
- No fixed fee, no lock-in
- Works on mobile, nothing to install
- Data hosted in Europe
Regulatory compliance
Annual limit per person
RD 439/2007
SEPA
RGPD
The whole club, organised and paper-free
Fewer treasury hours, fewer errors and every euro accounted for.
Ready for an inspection
Signed agreements, up-to-date sex-offence certificates and the trail of every payment in a single app.
Pay in one click. Full control.
Group payments by collaborator, generate the SEPA batch and prepare it for the bank in a single flow. Every transaction is documented and traceable, with regulatory compliance checks and a verifiable record, so the club is ready for any inspection or audit.
The whole club connected
Every club professional signs in with a personal code; managers approve their area and the board sees the cash flow.
How it works
- 1
Scan
Photo of the receipt from your phone. The team and expense report fill in automatically.
- 2
Calculate
Travel for every away match is calculated automatically, with up-to-date technology and no manual data entry.
- 3
Approve
The manager reviews and approves. Legal mileage and allowance limits are applied automatically.
- 4
Pay
SEPA batch for the bank and a receipt for each contributor. Everything is archived.
Features designed for everyone at the club
Staff and volunteers
- Sign-up with the personal code they receive by WhatsApp or email
- Receipts by photo with automatic reading
- Mileage for every away match
- Status of their expenses and payments
Club administration
- Club teams and staff organised in one place
- Annual payment limit per person and per team
- Approvals by department
- Grouped payments and SEPA batches
Presidency and treasury
- Cash flow with travel forecast
- Dashboards by team and category
- Inspection folder in one click
- E-signature of agreements and annexes
Regulatory compliance: peace of mind for the board
The board is accountable for every euro the club pays. CCGastos turns each reimbursement into a complete, verifiable file: signed document, receipt, approval by another person, traceable payment and legal limits applied. If anything is missing, the club knows before the inspector does.
- Volunteer agreements and contract annexes signed electronically, with evidential value
- Sex-offence certificates monitored with expiry alerts
- Exempt and taxable amounts separated according to tax and social security rules
- Compliance indicators and monthly risk alerts for the board
Inspection folderInspection file per season, with a digital fingerprint and ready to hand over in minutes.
Fair pricing: you only pay for what you use
No fixed fee. A commission on expenses approved on the platform, which drops when you recommend us to other clubs.
10 %
When you sign up
On each approved expense. One invoice per month, paid by direct debit.
Recommend5 %
With 1 referred club
When a club signs up on your recommendation or that of a member, staff member, employee or volunteer of your club.
3 %
With 2 or more referred clubs
The lowest commission, as long as the referred clubs stay at least one year with CCGastos.
One-off onboarding fee of 100,00 € (VAT not included) for setting up the club, on the first invoice together with that month’s commission.
Start today, without waiting for anyone
Your club can be up and running in 10 minutes. No calls, no paperwork and no fixed fee.
- 1
Register the club
Name, tax ID and the details of whoever runs it. Two minutes.
- 2
Accept the contract
In the app, with the SEPA direct debit and e-invoicing. The club is active straight away.
- 3
Invite your staff
Share the club code on WhatsApp. Each collaborator signs up in a minute and can start submitting expenses.
Frequently asked questions
Does the staff need to install anything?
No. CCGastos runs in the phone’s browser and can be added to the home screen like an app.
How do the club’s professionals sign up?
The club administrator sends each professional (staff, employees and collaborators) their personal code by WhatsApp or email. With it they register in a minute and are linked to their team and area.
How does CCGastos do the calculations?
CCGastos uses cutting-edge, constantly updated technology to automatically calculate all expenses within legal limits. The club does not have to enter amounts by hand.
Is compliance with the rules mandatory?
Yes. Every club that reimburses expenses must be able to justify them to the labour, social security and tax authorities: volunteer agreements, receipts, exempt limits and traceable payments. CCGastos applies these rules to every expense and flags anything missing, so the board can demonstrate compliance at any time.
Can we start without talking to a sales rep?
Yes. Click “Sign up my club now”, register the club and accept the contract in the app. The club is active straight away and you can invite your staff the same day. If you prefer a demo, we are happy to give you one.
How is the contract with CCGastos signed?
From the app itself: the club administrator reads it and accepts it with one tick box, together with the SEPA direct debit. A copy is sent by email.
Where is the data stored?
On servers in the European Union, with bank details encrypted. The club is the data controller and CCGastos the processor (GDPR).
Developed with advanced technology by
Shall we talk about your club?
We will show you CCGastos with your club’s teams and calendar in 20 minutes.